Rural Professional Secretary

Based at our Exeter Livestock Centre we are recruiting a part time Rural Professional Secretary. 

The role includes supporting the Rural Professional Department with the day to day running of the office, audio and non-audio typing, preparation of letters, reports and general administration.

The successful candidate must be computer literate, have a fast accurate typing speed (at least 50 words per minute), possess excellent communication skills and be able to meet strict deadlines. Must have excellent customer service, a methodical nature and the ability to work under pressure. In addition, the successful candidate will be bright, cheerful, willing to help and quick to learn. They must have the ability to use their own initiative and work confidently on their own or as part of a team. Previous secretarial experience and use of Microsoft Word, Excel and Publisher is essential. A background and interest in agriculture is desired. The successful candidate may require a DBS check and credit check for this role. 

This is an interesting and varied role requiring a candidate with a strong work ethic. 

Duties will include (non-exhaustive): 

• • Audio and non-audio typing of letters, reports, valuations and presentations 
• • Supporting the Rural Chartered Surveyor and Land Agent 
• • Organisation of filing and accounts • Handling inbound & outgoing telephone calls, taking messages where necessary 
• • Proactively book viewings as well as dealing with valuation requests 
• • Maintain and organise diary system / valuations / appointments
• • Sending and receiving of emails via Microsoft Outlook 
• • Manage and maintain administrative systems and procedures 
• • Undertaking research as required by the Rural Chartered Surveyor and Land Agent 
• • General administration, mailing, photocopying etc 
• • Comply with all legal requirements (including anti-money laundering, GDPR etc) 
• • When necessary, provide support to auctions department 
• • To fully comply with the duties and requirements as set out in the Employee Handbook including contributing to necessary office tasks to ensure housekeeping 

Working Hours: Approximately 18 - 23.25 hours per week, there is some flexibility on start and finish times. However, we are seeking someone three days per week, with one day being a Friday. You may be required to work some Bank Holidays.

Closing date: Thursday 20th March 2025 

We reserve the right to close this advertisement early if we receive a high volume of suitable applications.